Registration & Accommodation

Important Dates

  • August 31,2012: Deadline of early registration
  • August 31, 2012 Deadline for payment of early registration and accommodation fee
    In case of early registration on bank transfer (inside Japan only), please make the payment by August 31, 2012. After this date, it is not valid as early registration. It means that the conditions of the early registration will be determined by transfer date on bank transfer registration.
  • September 30, 2012: Deadline of on-line registration* and Accommodation reservation
  • October 5, 2012: Deadline of payment for on-line registration and accommodation fee

* From the deadline of on-line registration, only on-site registration is available. Please register on site at the conference venue.

* Please note that each presenting author is requested to register in advance by August 31 for inclusion of the paper into ISAP2012 Proceedings.

And please note that the cancellation charge for presenting author is 100% (No Refund) after August 31, 2012 for inclusion of the paper into ISAP2012 Proceedings.


»Guidance of Online Application


Registration Fee(JPY)

  Early Bird
(by August 31, 2012)
On site
(from September 01, 2012)
Regular 55,000 JPY 65,000 JPY
Student 40,000 JPY 45,000 JPY
Retire 40,000 JPY 45,000 JPY
Accompanying person 5,000 JPY 5,000 JPY

NOTE:

  • Above registration fee includes:
    • - Entry to all conference sessions each day
    • - Buffet Party on November 1, 2012
  • Accompanying person is not permitted to attend the sessions.

Excursion

Code Day Place Fee
E1 October 31 Nagoya Tour 1,500 JPY
E2 November 1 MONOZUKURI Inspection Tour (TOYOTA Techno Museum & Beer Factory) 1,000 JPY
E3 November 2 Technical Tour (Yosami Radio Transmitting Station Memorial Museum) 1,000 JPY
E4 November 3 The World Heritage SHIRAKAWA-GO Tour 3,000 JPY

Workshop

October 29(Mon), 2012 14:00 - 17:00

※Workshop can participate in only one of them.


Code Title Lecture
WS1 Planar Reflector Design Using Metamaterials Prof. Young Joong Yoon
(Yonsei University)
WS2 Metasurfing wave antennas Prof. Stefano Maci
(University of SIENA)
WS3 Coexistence of Wireless Power Transmission and Wireless Communication Prof. Naoki Shinohara
(Kyoto University)
WS4 Internal Handheld Device Antennas: Recent Advances and Future Perspectives Prof. Kin Lu Wong
(National Sun Yat-sen University)

Hotel Accommodation

Reservation period : October 28. 2012 - November 4. 2012

Rooms of the following hotels have been reserved at special rates for the period of the conference.
No reservations will be confirmed in the absence of payment of accommodation fee.
Hotel reservations are processed on a first-come-first-served basis.

Hotel Map

* Room Type: S=Single, T=Twin, TU=Twin (single occupancy).


Name of Hotel Room Type Without breakfast(JPY) With breakfast(JPY)
ANA Crowne Plaza Hotel Grand Court Nagoya Single 14,000 16,000
Twin 20,000 24,000
Twin
(Single Occupancy)
19,000 21,000
Cypress Garden Hotel Single 8,500 9,500
Twin 15,000 17,000
Twin
(Single Occupancy)
12,000 13,000
Nagoya Kanayama Washington Hotel Single 7,000 7,500
Meitetsu Inn Nagoya Kanayama Single 6,200 6,200

Above rates are per room per night, service charge and tax.
Above rates and information are subject to change without notice.


VISA

Participants requiring a visa should apply to the local embassy or consulate of Japan on their own responsibility as possible. Remember that, in some countries, it can take more than three months to get the visa.

*Visa Application
Generally, when applying for a visa, each applicant is requested to submit some documents. Each country has a different policy for visa application; therefore, the applicant should ask the Japanese Embassy in his or her home country if a visa is required and which documents are needed. The applicant should then inform the registration secretariat (E-mail: ngo-event@or.knt.co.jp FAX: +81-52-563-1846) of the documents that are needed to apply for a visa. Please note that the applicant is required to make registration for ISAP2012. After confirming the applicant’s information, the secretariat will send a Reply Form for Visa Application to him or her directly. Depending on the country, it will generally take more than three months for the visa application procedure in advance.


Payment

To remit the fee for registration use your credit card or transfer payment to the account below by October 5, 2012.(Credit card settlement will be made after the deadline for registration.) Transfer payment is limited from domestic bank in Japan. Please note that we do not accept personal checks. Currencies other than Japanese yen will not be accepted.
In case of early registration of bank transfer (inside Japan only), please make the payment by August 31, 2012. After this date, it is not valid as early registration. (Credit card settlement will be made at the beginning of September 2012.)

  • Credit Card
    VISA, Master Card, AMEX, DINERS and JCB cards are available.
    * Charges will be shown on your statement as "Kinki Nippon Tourist".
  • Bank Transfer (Please wire transfer to following bank account.) Inside Japan Only
    • Name of Bank: The Bank of Tokyo-Mitsubishi UFJ
    • Branch: Chiyoda Branch
    • No. of Account: (ordinary account) 2564462
    • Name of Account: Kinki Nippon Tourist Co., Ltd.
    bank
  • Registration is complete only with full payment. When all payments have been completed, the secretariat will send the final confirmation mail. Please bring this print confirmation mail to the conference. The registration process goes well. We will give you payment receipt at the conference venue.


Cancellation

  • Cancellation must be submitted in a written notification (e-mail or fax) to the Registration Desk to avoid any trouble.
    e-mail: ngo-event@or.knt.co.jp   Fax: +81-52-563-1846
  • In case of cancellation of hotel reservation, your payment will be refunded after deducting bank charges / commission, Handling charge and cancellation fee as follows.

The cancellation charges:

Registration

    On or before September 12, 2012 25% of Registration Fee
    After August 31, 2012 (for Presenting author) 100% of Registration Fee (No Refund)
    After September 12, 2012 100% of Registration Fee (No Refund)

    Please note that the cancellation charge for presenting author is 100% (No Refund) after August 31, 2012 for inclusion of the paper into ISAP2012 Proceedings.

    Hotel Accommodation

    10 days or more prior
    to the date of arrival
    No charge
    9 to 2 days prior 20% of one night accommodation fee
    1 day prior 80% of one night accommodation fee
    Fewer than 1 day prior,
    or no notice given
    100% of one night accommodation fee

    *Failure to check in on the arrival date without prior notice may result in automatic cancellation of the entire reservation.

    Refund:

    • Refunds will be made after the conference period.

    Guidance of Online Application

    • Click the button below. The application form will be displayed.
    • Complete the information.
    • Click the "Next" button at the bottom of this page.
    • After checking the information displayed, click the "Submit" button to complete your application.
    • An automatic e-mail confirmation with the receipt number will be sent to the registered e-mail address once you successfully submit your registration.
    • *If you do not receive an e-mail, please contact the Registration Desk.

    Click for Application

    Before input

    • The fields with are required.
    • Please enter e-mail address correctly. (You cannot receive e-mail confirmation)
    • Please read "Notice for online form" for correct input.

    ISAP2012 Registration Desk

    Kinki Nippon Tourist Co., Ltd (KNT)
    Event & Convention Branch, Nagoya
    E-mail: ngo-event@or.knt.co.jp   FAX: +81-52-563-1846